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  • Using new Audit IFTTT action

This is the documentation for ConfiForms Server/Data Center app

However, this might also work for ConfiForms cloud and in most cases it does. But please see this page to understand the differences between server and cloud versions of the ConfiForms app.

Since ConfiForms version 2.1.0 (Release Notes#Version2.1.0) there is a new IFTTT action available at your dispatch which helps you to setup audit for your ConfiForms data.


The action is called "Audit" and fully automated



You can set it up to run onCreated. onModified and onDeleted (as any other IFTTT action)

You can set it up to run for every event or to execute conditionally, by setting up condition parameter

When an audit action is executed it creates a new record in a form named as <formname>_log. Where <formname>_log is constructed from the name of your form, followed by _log

A reference to related record is created and is stored in a field called _ref. This field is of type "Smart dropdown" and contains a reference to original record.

You can build you own views over the data stored in the audit _log forms. These forms contains all the fields your original form has in addition to dynamically added _ref field

From version 2.5.2 you can also access _event field from your audit _log forms, which has the value for the event corresponding to the audit log record


Example: Form is called "myform"


Records stored in "myform" 

ID

Text Field

Checkbox field
23363ba4-d893-460f-9fda-2d123742b903 test no
ae1cafa6-c782-46e0-913b-e8ac3ef88daf new record no

Records stored in the "myform_log"

Text Field

Checkbox field

Entry

Event
test yes 23363ba4-d893-460f-9fda-2d123742b903 onCreated
test no 23363ba4-d893-460f-9fda-2d123742b903 onModified
new record no ae1cafa6-c782-46e0-913b-e8ac3ef88daf onCreated


Records stored in "myform" with changes log

Current data in myformChange log

test

no

Text Field

Checkbox field

Entry

Event
test yes 23363ba4-d893-460f-9fda-2d123742b903 onCreated
test no 23363ba4-d893-460f-9fda-2d123742b903 onModified
Current data in myformChange log

new record

no

Text Field

Checkbox field

Entry

Event
new record no ae1cafa6-c782-46e0-913b-e8ac3ef88daf onCreated





Source code - here the same form is called "myform1"

<ac:structured-macro ac:macro-id="55c045eb-8605-4e86-b479-c3ec450952c6" ac:name="confiform" ac:schema-version="1">
  <ac:parameter ac:name="formName">myform1</ac:parameter>
  <ac:rich-text-body>
    <ac:structured-macro ac:macro-id="113162a5-0ee9-4a65-bc58-972fb56c15a4" ac:name="confiform-entry-register" ac:schema-version="1">
      <ac:parameter ac:name="formName">myform1</ac:parameter>
      <ac:parameter ac:name="restrictions">confluence-administrators</ac:parameter>
      <ac:parameter ac:name="atlassian-macro-output-type">INLINE</ac:parameter>
      <ac:rich-text-body>
        <p>
          <br/>
        </p>
      </ac:rich-text-body>
    </ac:structured-macro>
    <p>
      <ac:structured-macro ac:macro-id="7fc2c229-f082-4ac4-a19f-6cd0a763ee20" ac:name="confiform-field-definition" ac:schema-version="1">
        <ac:parameter ac:name="fieldName">field1</ac:parameter>
        <ac:parameter ac:name="fieldLabel">Text Field</ac:parameter>
        <ac:parameter ac:name="type">text</ac:parameter>
      </ac:structured-macro>
    </p>
    <p>
      <ac:structured-macro ac:macro-id="1e4f696c-b671-4f95-b484-f2d649701256" ac:name="confiform-field-definition" ac:schema-version="1">
        <ac:parameter ac:name="fieldName">checkbox1</ac:parameter>
        <ac:parameter ac:name="fieldLabel">Checkbox field</ac:parameter>
        <ac:parameter ac:name="type">checkbox</ac:parameter>
      </ac:structured-macro>
    </p>
    <ac:structured-macro ac:macro-id="ac61f9f8-6c12-44bf-982c-a959d3036441" ac:name="confiform-ifttt" ac:schema-version="1">
      <ac:parameter ac:name="action">Audit</ac:parameter>
      <ac:parameter ac:name="event">onCreated</ac:parameter>
      <ac:rich-text-body>
        <p>
          <br/>
        </p>
      </ac:rich-text-body>
    </ac:structured-macro>
    <ac:structured-macro ac:macro-id="f8793924-014e-4e97-8ab5-498ab6646093" ac:name="confiform-ifttt" ac:schema-version="1">
      <ac:parameter ac:name="action">Audit</ac:parameter>
      <ac:parameter ac:name="event">onModified</ac:parameter>
      <ac:rich-text-body>
        <p>
          <br/>
        </p>
      </ac:rich-text-body>
    </ac:structured-macro>
  </ac:rich-text-body>
</ac:structured-macro>
<p>
  <br/>
</p>
<h2>Records stored in "myform1" </h2>
<ac:structured-macro ac:macro-id="6d2e5121-b2ff-4c60-ad69-47a55950a663" ac:name="confiform-table" ac:schema-version="1">
  <ac:parameter ac:name="formName">myform1</ac:parameter>
  <ac:rich-text-body>
    <p>
      <ac:structured-macro ac:macro-id="acdd3611-92bd-4900-ba70-42aae97d9578" ac:name="confiform-field" ac:schema-version="1">
        <ac:parameter ac:name="fieldName">id</ac:parameter>
      </ac:structured-macro> <ac:structured-macro ac:macro-id="2cf79c31-853a-493e-94b9-22cf8a0432e7" ac:name="confiform-field" ac:schema-version="1">
        <ac:parameter ac:name="fieldName">field1</ac:parameter>
      </ac:structured-macro> <ac:structured-macro ac:macro-id="35663800-2b2d-4bde-b7c3-8081f8bdf97a" ac:name="confiform-field" ac:schema-version="1">
        <ac:parameter ac:name="fieldName">checkbox1</ac:parameter>
      </ac:structured-macro>
    </p>
  </ac:rich-text-body>
</ac:structured-macro>
<h2>Records stored in the "myform1_log"</h2>
<ac:structured-macro ac:macro-id="d673d50a-4981-4098-af5f-20466de71f9a" ac:name="confiform-table" ac:schema-version="1">
  <ac:parameter ac:name="formName">myform1_log</ac:parameter>
  <ac:rich-text-body>
    <p>
      <br/>
    </p>
  </ac:rich-text-body>
</ac:structured-macro>
<h2>Records stored in "myform" with changes log</h2>
<ac:structured-macro ac:macro-id="537fc075-30fb-4279-9fb0-75bcab04d2ef" ac:name="confiform-list" ac:schema-version="1">
<ac:parameter ac:name="formName">myform</ac:parameter>
<ac:rich-text-body>
<table class="wrapped">
<colgroup>
<col/>
<col/>
</colgroup>
<tbody>
<tr>
<th>Current data in myform</th>
<th colspan="1">Change log</th>
</tr>
<tr>
<td>
<div class="content-wrapper">
<p>
<ac:structured-macro ac:macro-id="c416ddfb-cefa-4159-9fb5-d8c156196d3b" ac:name="confiform-field" ac:schema-version="1">
<ac:parameter ac:name="fieldName">field1</ac:parameter>
</ac:structured-macro>
</p>
<p>
<ac:structured-macro ac:macro-id="9c808a18-b7f0-400a-8099-c81c112023ce" ac:name="confiform-field" ac:schema-version="1">
<ac:parameter ac:name="fieldName">checkbox1</ac:parameter>
</ac:structured-macro>
</p>
</div>
</td>
<td colspan="1">
<div class="content-wrapper">
<ac:structured-macro ac:macro-id="d256c41f-6c2f-4a1e-8e7b-2434bd75e15d" ac:name="confiform-table" ac:schema-version="1">
<ac:parameter ac:name="filter">_ref:[entry.id]</ac:parameter>
<ac:parameter ac:name="formName">myform_log</ac:parameter>
<ac:rich-text-body>
<p>
<br/>
</p>
</ac:rich-text-body>
</ac:structured-macro>
</div>
</td>
</tr>
</tbody>
</table>
</ac:rich-text-body>
</ac:structured-macro>